Project Selection Criteria
The selection of village roads must fulfil the following MANDATORY criteria:- Village roads are to be situated in rural areas, and in urban areas which are strictly outside the areas which are under the operation/taxation of local authorities (except in poor states). Housing/residential areas which are developed by Statutory Bodies and private companies are not eligible to be considered for Village Roads.
And one of the following criteria :-
- The roads to be constructed/upgraded shall offer benefit to more than 100 users in the area that it serves;
- The roads would provide access to health centres/clinics, schools, mosques/suraus, market places, recreational centres and other public facilities;
- The roads would connect one village to another village and/or the main road; and
- The roads would connect small towns, centres of economic activity, commerce, small industries, village growth centres.
- Any exemption from the selection criteria as above must have the approval of KKLW.
- Projects which do not fulfil the scope of the criteria MAY NOT BE LISTED. Among the examples are as follows:-
- Roads heading towards a particular house;
- Roads to orchards owned by individuals;
- Hard Stands; and
- Roads which are main paths of heavy vehicles such as timber trucks, oil palm trucks.
Upgrading Roads in Taman Wakaf Perkuburan Islam, Kampung Melayu, Saleng
Method of Implementation
- KKLW shall provide a list of Village Road projects to JKR for implementation along with the warrant of provision and submit a copy of the information to PPN / JPP: and
- The village roads construction works must be offered to qualified contractors among Class F – D contractors who are qualified and are given specific/fixed work limits.
Procurement Matters (Appointment of Implementing Contractor)
- The appointment of Implementing Contractors (from Classes ‘F’ to ‘D’) to carry out the projects may be done by JKR through Procurement methods which are in force and determined by the Ministry of Finance, among which includes the Treasury Circular Letter No 2/2001 (first supplement SPP No. 2/1999).
- The project locations offered top the contractors are to be based on districts as stipulated in the license (Class F).
Functions and Responsibilities of the Works Department
Duties and responsibilities that must be carried out by JKR are as in the list below. However, this is not an exhaustive or final list. Duties or responsibilities may be added or removed according to what is suitable for the particular project.
- To inform the local leaders namely the Member of Parliament / Member of the State Legislative Assembly / Penghulu / KPPM) and also the Chairperson of the JKKK when a project is to be implemented and the name of the appointed contractor..
- To organise site visits and reviews on the list of projects that has been approved by the Ministry to ensure that the project fulfils the scope and criteria of a PJK as stated in paras 3 and 4 above;
- To inform the Ministry and PPN/JPP should the approved project fail to fulfil the scope and criteria as above;
- To organise a meeting / discussion with the authorities including the PPN/JPP and local leaders such as the District Officer, the representative legislator, the penghulu, the JKKK etc from time to time with regards to the progress of the project;
- To provide all the documentation of the contract based on the Bill of Quantities, detailed plan, programmes and related documents;
- To conduct an investigation and prepare an estimate of the cost for every road for the purpose of appointing the contractors;
- To conduct engineering, geological and hydrological investigations wherever necessary when instructed to solve problems arising from the implementation of the project;
- To oversee and monitor the works of the contractor so as to ensure the contractor fulfils the quality and terms of the contract, observes the objective and guidelines of the PJK programme as a whole and is responsible in coordinating construction activities with other authorities/agencies if necessary;
- To inspect and attest tasks/work that has already been carried out by the contractor;
- To prepare a road inventory registry, complete with information and plans for the purpose of record-keeping and future-planning for the Government;
- To plan the mechanism of the road numbering system in line with JKR’s existing system; and
- To prepare and submit a physical progress and expenses performance report of each project to the District Office/PPN/JPP and KKLW every month or in accordance with any fixed deadlines.